Meetings add-in for Outlook

For meeting account holders. Easily schedule a CenturyLink Workplace™ meeting, send invitations, and track responses in your Outlook calendar.

Jump to: Install the add-in | Schedule a meeting | Start your meeting

Install the add-in

The Meetings add-in is a custom add-in that you enable from the add-ins menu in Outlook.

To install the Meetings add-in: 

  1. First, copy the add-in URL to the clipboard.

  2. In your version of Outlook, access the add-ins feature:
    • Windows and Mac: On the Home ribbon, click Get Add-ins.

      Get Add-ins on desktop

    • Outlook on the web: While reading a message, click (...) More actions and then scroll down and click Get Add-ins.

      Outlook for the web More Actions button

      Or create a new event in your calendar, and at the top click (...) More actions and then click Get Add-ins.

      Outlook for the web Calendar More Actions button

    • If you don't see the Get Add-ins option, click the following URL to open the Manage add-ins page.

      https://outlook.office.com/owa/?path=/options/manageapps

  3. Access the Add from URL option. It looks slightly different, depending on your version of Outlook.
    • Windows, Mac, and Outlook on the web: on the add-ins window, click My add-ins, and then click + Add a custom add-in and select Add from URL

      Add from URL

    • Manage add-ins page on the web (no Get Add-ins option available): click + and select Add from a URL.

      add-in menu owa

  4. Paste the URL you copied, click OK, and then click Install.

The Meetings add-in is included under Custom add-ins. Close the add-ins window.

Now, sign in to your account:

  • Windows and Mac: The Meetings add-in buttons are included at the right side of the Home ribbon. Click Meeting Tools and then select Accounts to sign in to your account.

    Meetings add-in buttons

  • Outlook on the web: Create a new event in your calendar, and at the top click (...) More actions. Select Meetings Outlook Add-in > Meeting Tools > Accounts to sign in.

    Meetings add-in OWA

 

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Schedule a meeting on your calendar

Scheduling a meeting in Outlook saves it to your calendar, where you can track attendee responses and update the meeting date and time, if needed.

To schedule a meeting in your Outlook calendar:

  1. In Outlook, create a new appointment or meeting, and then click Schedule Meeting (on the right side of the Appointment or Meeting tab).

    Meetings add-in buttons

    In Outlook on the web, create a new event in your calendar, and at the top click (...More actions. Select Meetings Outlook Add-in > Schedule Meeting.

    Your meeting information is added to the invitation.

  2. Set the date and time for the meeting, enter the meeting subject, and add people to invite.

    Tip: Use the Scheduling Assistant to check your guests' calendars when you pick a date and time for the meeting.

  3. If needed, in the Edit Invite task pane, select a different web room or audio account to use, select numbers to include in the invitation, and the invitation language.
  4. Click Send to add the meeting to your Outlook calendar and send the invitations to your guests.

When it's time to meet, start your meeting with the desktop app, mobile app, web browser, or the Meetings add-in for Outlook.

Tip: Sometimes you need to gather people into your meeting room quickly, without waiting for responses. To send a quick meeting invitation, create or reply to an email message, and then click Urgent Meeting. (On the web, click (...) More actions and then scroll down and click Meetings Outlook Add-in > Urgent Meeting.) This invitation is not saved on your calendar.

 

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Start your meeting

On the Home tab in Outlook, click Start My Meeting to open the task pane.

Meetings add-in buttons

Or, in Outlook on the web, at the top of a message, click (...) More actions and then scroll down and click Meetings Outlook Add-in > Start My Meeting.

Then, under Web Meeting, select your meeting room and click Start. Your room opens and you are automatically signed in as the host.

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